Q: Where do I get information on conference hotels?
A: We do not have a headquarters hotel. We do arrange a block of rooms at special pricing. Many of our attendees also book Airbnb. Check the Travel and Hotel pull down under ATTEND.
Q: How do I apply to be a speaker? When is the deadline?
A: Speaker submissions are being accepted now. Submissions close Jan. 15. To assure that you have the best chance of being accepted, apply by Dec. 1. Use the pull down under SPEAKER on the home page for either event to get to the form.
Speakers accepted for the conference will be notified by email.
Q: What equipment is provided for speaker presentations?
A: Each room is equipped with a projection system. Download anything you want to use to a memory stick and bring that to the conference. You can also use your own laptop but bring a dongle if you have a Mac.
We will have Internet service, but you are safer to rely on downloaded material.
Q: Will I be able to make any changes to my submission closer to the event?
A: Yes, if you need a change, email the executive director before May 1: email@example.com.
Q: Can I add a co-presenter?
A: Yes, you can have a co-presenter if your presentation requires that. We will ask you to pay just $50 to cover meal costs.
Q: What networking opportunities will I have?
A: In addition to breaks between sessions, time is allotted for networking before the conference begins each day and at the end of the day. At lunch. You can join a table of people with like interests. Just look for the sign in the center of the table.
We also have nightly “Dine-Around Dinners” where you can join a speaker or an interest group. Sign up at the Registration Table.
Q: Is the conference all lectures, or are there interactive sessions?
A: We have both informational talks and workshops. We are also encouraging speakers to allow time for questions.
Another popular feature is Game Night. Exhibitors and Winners of the International Serious Play Awards are invited to attend the conference and show their games.
Q: Is there any way to get a lower priced ticket?
A: First of all, apply early. We offer Super Early Bird pricing up until March 1.
We try to make attending Serious Play available for everyone. If you missed the least expensive pricing, and are paying your own way, you may apply as a Volunteer. Assignments can be done either prior to or during conference sessions, so that you can attend presentations you would like to hear. All you will have to pay is the cost of your lunches. Go to the ATTEND pull down and fill out an application.
Q: Do students get a discount?
A: Yes, student tickets are sold at a reduced price.
Q: I need an invoice and/or a W-9 so I can be reimbursed. How do I register?
A: Eventbrite can handle most registration requirements.
- When you get to the registration page, below the “Order Now” button, click the red words that say “Show other payment options”.
- Click the “Pay Offline” button.
- You can pay by check, pay at the door, or ask to be sent an invoice.
Q: How much does it cost to attend?
A: Pricing is based on the type of organization you represent. Go to the Attend button at the site and click on the pull down Prices and Passes. Then click on Register and it will click through to the Eventbrite Registration page.
Q: What does my registration include?
A: Your badge provides you with access to all sessions, exhibits and networking opportunities as well as lunch all three days.
Q: When will I receive my attendee badge?
A: Your badge will be at registration on the morning of the first conference day you attend.
Q: When are exhibits open?
A: Exhibits are open throughout the entire conference. We have left time for attendee to browse before sessions begin in the morning, long breaks and lunch hour.
During the sessions, your staff may wish to attend programs. Your equipment can be left, as we will have registration staff at all time.
If you are exhibiting aboard or digital game, you can also participate in Game Night.
Q: What kind of exhibit hall will you have?
A: Each site is different, but we generally put exhibitors in the hallway outside session rooms, close to attendees
Q: When is exhibitor set up?
A: The Serious Play team will be setting up for the Main Conference during the Pre-Conference the day before. You can arrive any time after 2 p.m. to set up, or Arrive at 7:45 a.m. the first day.
Exhibitors are given 6 ft. tables and 2 chairs and an access to a standard power outlet. Bring a long extension cord and any connection device you might need.
Q: I have another type of question. Who can I contact?
A: Email the executive director: firstname.lastname@example.org
Or call (310) 721 9083 (West Coast time)